Technology

How to recall an email in outlook? Step by step

Written by Eric · 1 min read >
How to recall an email in outlook

What is recalling feature in outlook?

Recalling an email in Outlook is a feature that allows you to retrieve and replace a message that you’ve sent, but there are certain conditions for it to work successfully. Here’s a step-by-step guide on how to recall an email in Outlook easily.

  1. Open Outlook: Open Microsoft Outlook and log in to your account.
  2. Navigate to the “Sent Items” Folder: Locate the “Sent Items” folder in your email account.
  3. Open the Email: Open the email that you want to recall.
  4. Go to the “Message” Tab: Click on the “Message” tab at the top of the window.
  5. Click on “Actions”: Within the “Message” tab, click on “Actions” in the “Move” group.
  6. Select “Recall This Message”: From the drop-down menu, select “Recall This Message.”
  7. Choose Recall Options: A dialog box will appear with two options:
    • Delete unread copies of this message: This option will attempt to delete the email from the recipient’s inbox.
    • Delete unread copies and replace with a new message: This option allows you to send a replacement message.
  8. Click “OK”: After selecting your preferred option, click “OK” to initiate the recall.
  9. Check Recall Status: Outlook will send recall notifications to the recipients. You can check the status of the recall by going to your “Sent Items” folder and checking the email.

Important Notes:

The success of the recall depends on several factors, such as whether the recipient has read the email or if they use a different email system. If the recipient has already opened the email, the recall may not be successful. Keep in mind that while email recall can be useful in some situations, it’s not foolproof, and it’s essential to double-check your emails before sending to avoid issues. Hope this information will help you in recalling email in outlook. Maximize Efficiency with AI Tool for Email Writing.

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